Vendor Checklist

*We are a RAIN OR SHINE event.*

City Requirements

The City of Berea requires anyone conducting business in the city to:

• have a business license
• file an annual net profit license fee return​​​

Please contact the City of Berea for more details:
Codes and Planning: 859.986.8528
Finance: 859.986.7218

Vendor Compliance

​Your participation means you agree:
a) NOT TO DISCRIMINATE on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, ethnicity, political affiliation, age, genetics, marital status or disability;

b) NOT to sell, display or give way any merchandise that resembles the Confederate battle flag or bears its image

Tent Weights

The City Codes Dept requires all tents to be weighted for safety. City officials sometimes show up to inspect and WILL make you remove your tent if it is not properly weighted.

Tent weights may be purchased or hand made. Click for TUTORIALS. 

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Event Check-In

​Check in will take place at the "Rocking Chair" parking lot, at 135 N Broadway.

Please arrive NO EARLIER than 5:30 p.m. to accommodate check in and set up of your booth. Please identify yourself as a vendor, make payment if necessary and we will direct you!

Vendor Placement

You will be assigned a booth number each event. Season pass holders should remain the same through the whole series. We ask that you:

• Check in first, then make your way in your vehicle to your designated spot. Look for booth numbers on the curb.
• Pull over and unload at your space. Then proceed to park your vehicle at the City Park.

Please help us leave the closest parking for our attendees and your shoppers! If you have mobility issues, please let us know and we will offer you other arrangements. 

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Sustainability Initiatives

We are hoping to expand our efforts in sustainability and waste reduction this year. Events of this magnitude can generate a lot of waste. We need your support! We are hoping our vendors will agree to a few efforts that will greatly further our zero waste mission. 

• Please consider eliminating plastic as much as possible. This includes shopping bags and plastic water bottles
• We are asking vendors to avoid styrofoam altogether.  Styrofoam has an extremely negative impact on our environment, and cannot be recycled or composted.
• We ask that you use local, sustainably sourced ingredients and products as much as possible - something we know you’re already doing!
• Please utilize our waste stations for your waste as well! There will be 3 stations close to your set up for trash, recyclables and compost.
• Consider bringing bins/buckets to sort waste at your setup, making it easier to sort it into the appropriate bag at the waste stations.

We intend to offer some sort of “Green Vendor” designation for those who agree to these efforts. THANK YOU!